Xero multi-factor authentication to become mandatory between 14 June – 2 July 2021
When you set up your Xero software, you would have been given the option to use Xero Multi-Factor Authentication (MFA) as a way to keep your data extra secure. MFA is where, at the point of login, you use more than just a password to log in. An excellent example of this is when you log in to online banking, you will often need to enter a username, password, PIN or security number, and sometimes also use a card reader or enter a code received on your mobile phone. These are all extra steps taken to keep your data secure, hence multi-factor authentication, or MFA.
This has been an option at the login stage for some time, allowing users to set up Xero multi-factor authentication, but it was not mandatory. Xero has now decided that, in an ever-increasingly cyber-attack world, they are making MFA mandatory for all users. We think this is very proactive and recommend using this facility, so that all the staff at Maynard Johns log in to Xero this way. Once set up, you won’t find it overly obtrusive at the login stage. You may have already received an email from Xero asking you to set this up now before it becomes mandatory.
Setting up Xero MFA using a smartphone
There are two options for setting up MFA using a smartphone. The first is using an app called Google Authenticator. This gives a new 6-digit code every 30 seconds for you to enter into the login page. You can also use this app for other websites you may access, such as HMRC, instead of receiving a text code or phone call with a code to enter. Use the link below to view a video about setting this option up and using it to log in to Xero.
HOW TO SET UP XERO MULTI-FACTOR AUTHENTICATION USING GOOGLE AUTHENTICATOR
The second is an app called Xero Verify. This sends a push notification to your phone so you can approve it on your phone or smartwatch. Xero then logs you in without the need to key anything extra on-screen.
Setting up Xero MFA on a desktop
If you don’t have access to a smartphone, you can use a desktop app as an alternative. Below is the Xero Central support article on MFA setup and use, with or without a smartphone.
XERO CENTRAL SUPPORT FOR MULTI-FACTOR SET-UP
If you would like any help from us to set this up, contact us below, and our Xero expert will get in contact to help you.